Understanding Desktop Scanners

 

Finding the Right Fit for Your Document Needs

Scanners play a vital role in bridging the gap between paper documents and productivity software applications that underpin virtually every modern business. Even companies pursuing an aggressive digitalization strategy must continue to support paper-based interactions with customers, suppliers and other partners.

Whether your employees are in the office or working remotely, desktop scanners offer the fastest, most accurate and most cost-effective way to transfer the contents of incoming paper documents into digital workflows.

Types of Scanners

Desktop document scanners come in two basic types: sheet-fed and flatbed.

Sheet-fed scanners use an automatic feeder mechanism to sequentially digitize a batch of pages. Although sheet-fed scanners are mostly hands-off, users still need to monitor them and intervene when a paper jam occurs or pages stick together.

Traditional flatbed scanners require the user to manually place one page at a time onto a glass scanning surface. Consequently, flatbed scanners are more time consuming and labour intensive to operate, so they are not suited for high-speed, high-volume scanning applications.

 

Scanner Capabilities

As a category, desktop scanners accept an assortment of documents, from business cards to A3 sheets, in a range of paper weights, with scan quality varying from basic to high-end. Colour scanning is also a feature of some models.

Document scanners offer many different file output options, such as saving scanned data to a local/network drive as a PDF, jpeg or tiff image file. When enhanced with sophisticated imaging software for optical character recognition (OCR), scanners can automatically produce searchable electronic versions of paper documents—a huge timesaver.

Network scanners, or scanners that connect to your network instead of to a computer, can send scanned data directly to enterprise software applications, such as document management systems, or to other network-connected devices. Such scanners may also be capable of connecting to the internet and sharing documents online.

One thing to keep in mind is that not all desktop document scanners are created equal. A poorly selected scanner can easily become a process bottleneck, so you should ensure that each scanner’s capabilities closely match your digitization requirements.

 

Panasonic Desktop Scanners

Panasonic’s line of professional document scanners has been expressly developed for office workflows. Our Workgroup scanner series, featuring compact, space-saving models, is ideal for small, office-based teams and remote workers. For companies with more intense scanning requirements, Panasonic Departmental scanners offer faster speeds and larger document feeders, while our Production models are high-speed, high-volume scanners intended for continuous operation. Panasonic Flatbed scanners include an automatic document feeder (ADF) that allows you to scan a combination of ADF and flatbed documents, and then conveniently output the data to the same file.

As you would expect, Panasonic desktop scanners are designed for seamless enterprise integration. Each scanner comes with the drivers and applications required to connect with popular third-party software, including virtually every document management platform. Support for TWAIN and ISIS APIs is standard, as is hardware-level security that protects each scanner from hacking.

Like enterprise integration, robust media handling is a hallmark of Panasonic desktop document scanners. When the Panasonic ToughFeed Media Handling system detects staples, paper clips and double-fed pages, it stops the job immediately to protect your scanner and documents. In addition to scanning loose sheets, some Panasonic scanners also accept documents such as passports, bankbooks, embossed plastic cards and the long paper rolls used by hospitals for EKG/ECG printouts. Several of our desktop scanners are even approved for scanning prescriptions into pharmacy management software.

Of course, there’s no point in producing electronic documents unless you can actually use them. Panasonic scanners make it easy to share documents in the Cloud, via email, through an FTP/SMB server, or in SharePoint. With Panasonic’s Image Capture Mobile app, you don’t need a PC to share your scans; you can simply use your smartphone or tablet.

Why Panasonic?

Panasonic desktop scanners have a reputation for outstanding reliability and unstoppable performance. They are also backed by some of the best warranties in the business.

Whatever your document management process, however many documents you receive, and wherever you receive them—at the office, at a customer site or somewhere in between—Panasonic can devise a total scanning solution that will help you efficiently digitize and store your customer data in a way that fully complies with government privacy regulations.