Paperless Options for the Remote Workforce

Keep your business processes running smoothly

Network scanners present a cost-effective, efficient, and easy-to-implement solution for employees who need to share files while working remotely

 

How scanners can help when the office closes but the business doesn’t

Not so long ago, you might have been confused if a company announced that it was simultaneously closing its office and staying open for business. But now it’s the norm, at least temporarily. Driven by the need to maintain social distancing, businesses suddenly find themselves in uncharted territory. Although working from home is a commonly accepted feature of modern office life, having everyone work from home every day is a next-level experience that few companies were prepared for.

On the bright side, the average office worker already has the basic tools of the trade at home, namely a phone, a computer, an internet connection and a comfortable place to sit. For many companies, this is enough to keep moving forward until the inevitable return to normalcy.

However, companies that rely on incoming paper documents such as forms, contracts and invoices may need some extra help adapting to the current situation. For the two scenarios that immediately come to mind, there are easy-to-implement scanning solutions that can get document management processes running smoothly again.

Scenario #1: Scanned Documents are Pushed out to Remote Workers

If your office receives a significant volume of paper documents containing information that remote workers need to access, a network scanner might be the best way to keep them in the loop. Using a network scanner, an office-based employee can efficiently digitize documents and edit them in a document management platform, save them to a network folder, send them to the cloud or distribute them via email.

Scenario #2: Remote Workers Scan and Share Documents

If your field employees regularly accept paper documents directly from customers, they may now be in a bind because they can no longer return to the office and have these documents scanned into the system for further action by other departments.

Assuming the incoming documents are time-sensitive and you need them processed immediately, the obvious solution is to ship a suitable network scanner to each remote worker. According to Gerson Vijayan, Panasonic Canada’s National Account Manager for Scanners, workers just have to unpack their scanners and connect them to the internet; your company’s IT support staff can handle the set up in a matter of minutes.

“IT is able to remotely log in and configure each scanner with applicable profiles and destinations, so this kind of deployment is lightning fast,” explains Vijayan. “All of our network scanners can be remotely maintained—troubleshooting, firmware upgrades, configuration, everything. It saves time and it’s a huge cost savings.”

Once the scanners are set up, remote workers can use one-click presets to scan and send documents directly to email contacts and cloud storage locations. To review digitized documents before sending, they simply connect the scanner to a PC or use Panasonic’s Image Capture Mobile app on their mobile device.

“If your organization has to keep employees at home, working remotely, and they need to scan documents, then we have a solution that can help you. Our solutions are easily deployed and highly secure—implementation can be very quick.”